Appointments and Membership
There are 3 categories of exec roles. Officers (Chair, Secretary, Treasurer), exec committee members and then sub-committee members. However, the training required by the Appointments sub-committee of the District and County Exec is different.
|Role||Minimum membership||Getting Started training||Training Obligations||Mandatory Ongoing Learning|
|Officers||Associate||None||1EX and GDPR||Requires refreshers|
|Committee members||Associate||None||1EX and GDPR||Requires refreshers|
|Appointments Chair and Secretary||Associate||None||1EX and GDPR, and 37||Requires refreshers|
|Appointments committee members||Associate||None||1EX and GDPR, and 37||–|
Associate members do not make the promise but may wear the uniform (POR 3.1). They are not entitled to wear the purple membership badge as they are not full members. They can become full members by making their promise and this should be recorded by the Secretary. Awards can be recommended and service is accrued, by both Full and Associate members.
Officers and committee members require a DBS. The DBS is important as it checks their ability to hold the trustee role, as well as other aspects. Officers and committee members are voted on and approved by the Scout Council at the AGM. All the other roles are voted on and approved by the relevant exec committee.
ALL exec members were required to be entered on to Compass and a DBS check done since 2016 when it was introduced in POR.
Understanding Exec roles and their training
All exec roles go to Full and they complete their training afterwards. Module 1EX (see below) and GDPR (where required), need to be completed within 5 months of the role being started.
Module 1EX – there is a large overlap between the content of module 1 for leaders and managers, and module 1EX for execs. Therefore, if someone has previously done module 1, they only need to do the top-up elements for 1EX. For example, a section leader who opts to take up their ex-officio position on the exec, or a section assistant who is standing down and changing to become a secretary. The full version of 1EX and the top-up version are both known as 1EX so care should be taken to pick the correct one when accessing the training.
Note, it is harder to track the training of roles that have gone to Full so the Training Assistant Report should be used and can be obtained from the Local Training Manager.
How their training can be done
For those that are ok doing online training, they can access the relevant modules (see below) and send their certificates to their LTM.
Or they can all be found on the Learners Hub
There will be some people on exec who aren’t ok with online learning, please ask them to talk to their Chair or their LTM.
Module 1EX requires validation which is by attending and contributing to a exec meeting and showing they understand the role of the exec and how to apply the policies of the Scout Association. This could be given by one of the officers or the GSL, to the training adviser or local training manager.
GDPR requires no validation.
Module 37 can be explained by a training adviser or the local training manager.
Exec members on Compass
When entering officer and exec roles onto member records on Compass, remember to set the Approval flag to show the role has been approved at the relevant vote. You may need to check with the Secretary that this happened and has been minuted.
Leaders who are an exec member (ex-officio or elected), should also be given the exec member role so that their training can be identified and recorded.
Managers who are ex-officio do not need to be given the exec member role as the manager training includes the exec training. They do not need to be identified as exec either, as it is mandatory that they are ex-officio members, unlike section leaders for whom it is optional.